If the decision is made to work with a technology solution to assist in
securing your event, it is important to remember a few key points:
n Do your homework: investigate, prepare and implement. Take time to assess
your exact deliverables and what you are going to be held accountable for.
Assessing your deliverables and requirements goes beyond the obvious: How are
you going to manage and archive e-mails, meetings, conversations, images and
plans? Implementation of the correct technology solution will assist you in this
process and keep your staff free from much of the administrative burdens found
in planning large-scale events.
n Don't just choose technology, choose a technology partner. Planning an
event is a dynamic task. Make certain that the company you choose is willing to
understand your business processes and work with you to marry technology with
your most challenging issues.
n Don't learn your technology during a crisis. Pick a technology solution
that is extremely user friendly. As the dynamics of an event change, you may
need to collaborate with a community of users you did not anticipate in your
initial planning. These new users will need to quickly learn and adapt to your
communication solution.
When securing an event, everyone is working toward the same goal: An event
where the public does not think twice about security. The right technology
solution can quickly put more accurate information in the hands of those who
need it, and allow people to focus on their mission, not on paperwork.